Archive:2005-06-06

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Conference call on 6 p.m. EST, June 6th, 2005.

Minutes

Attendance: Gavin, Nelson, Ben, Stephen, Elizabeth, Matt

Hello, Matt Burrows

Oh hello sir!

Common Themes

These kept coming up as general trends in recommendations from Matt.

  • Using others (PK, EFF) as a model.
  • More structure is necessary, for defensive purposes.

Incorporation

  • articles of inc. for FC.o (formed) / bylaws
    • what is the mission
    • what is its activity
    • student-run or hybrid? (hybrid. -Nelson)
    • What happens after the SC stops being students? (phase out to advisory mode, and out of the org. -Gavin)
    • may not need bylaws
    • must say how officers/directors are chosen, according to AoI
  • 501(c)3: Questions related to eligibility for tax writeoffs
    • Self-funded: are member donations used to buy goods/services to benefit members?
    • else: the understanding that donations will go towards the goals of the organization

Board, Officers, Directors

  • FC.o run by board, votes and decides, all power comes from board
  • day-to-day operation run by officers: Pres., VP, sec'y
    • edicts can be general: "day-to-day operation", "organization"
  • most officers expected to also be directors, because too few people -Matt
  • hiring officers, maybe one or two. -Nelson
  • Some states require particular set of officers; have to find out for FL. -Elizabeth
  • This is a simple question of satisfying legal requirements. -Matt
  • election of officers
    • Officers ideally defined by clear job descriptions; helps org run more efficiently

The effect of structure on an unstructured FC.o

  • Structure makes you more efficient/accountable. -Matt
  • Minimizing the structured authority gives more practical power to the unstructured "grassroots" portion of the org.
  • There is no hierarchy currently. -Elizabeth

Legal liability

  • Must follow articles/bylaws.
  • If not, then legal action may "pierce the veil" and attack individuals.
  • Matt does not recommend vague bylaws as a way to allow for change.
  • Increases with connection to chapters.
  • Insurance: PK duplicate? May not get insurance at all.

Relation to student groups

  • Membership is different campuses
    • formal membership: group signs agreement with FC.o, agrees to abide by rules of FC.o
    • unofficial relationship: allow use of name, possibly indemnify FC.o in case of problems
      • Trademark licensing? tabled three times or so
  • Liability: we can't soak up liability for all chapters. Won't control/direct chapters.
  • FC.o is a resource for chapters to use. -Matt
    • Can offer or deny recognition/resources as a FC chapter.

Assets and funding

  • Merchandising: trademark
    • mark usage must be defended actively
    • EFF has a TM; maybe use their policies as a model?
    • violation depends upon "operating in our space"
  • Grant process: publishing articles/bylaws, tax deduction paperwork
  • Accepting donations through PK
    • have documentation of the agreement
    • we might get legal help from them
    • get a letter from them explaining the way donation works
  • Licensing to solicit charitable donations (LA): not sure, follow a model

501(c)3 process

  • get bylaws straight
  • tax-exempt form (series of questions, described above)
  • response time after done: 6 months
  • lawyer/accountant help with the form recommended
  • We've decided to finish this up in 2-3 weeks.
Meeting minutes and logs

2005-01-02 · 2005-01-03 · 2005-01-04 · 2005-01-06 · 2005-01-08 · 2005-01-12 · 2005-01-16 · 2005-01-19 · 2005-01-22 · 2005-01-23 · 2005-01-25 · 2005-01-26 · 2005-01-28 · 2005-01-30 · 2005-01-31 · 2005-02-02 · 2005-02-06 · 2005-02-13 · 2005-02-20 · 2005-02-27 · 2005-03-02 · 2005-03-06 · 2005-03-13 · 2005-03-16 · 2005-03-20 · 2005-03-23 · 2005-03-27 · 2005-03-30 · 2005-04-03 · 2005-04-10 · 2005-04-17 · 2005-04-24 · 2005-05-01 · 2005-05-08 · 2005-05-15 · 2005-05-22 · 2005-05-29 · 2005-06-01 · 2005-06-05 · 2005-06-06 · 2005-06-10 · 2005-06-12 · 2005-06-15 · 2005-06-15/Chatlog · 2005-06-19 · 2005-06-26 · 2005-07-03 · 2005-07-10 · 2005-07-17 · 2005-07-24 · 2005-07-31 · 2005-08-01 · 2005-08-07 · 2005-08-14 · 2005-08-17 · 2005-08-21 · 2005-08-28 · 2005-09-04 · 2005-09-11 · 2005-09-18 · 2005-09-24 · 2005-10-02 · 2005-10-09 · 2005-10-16 · 2005-10-23 · 2005-10-30 · 2005-11-06 · 2005-11-13 · 2005-11-16 · 2005-11-20 · 2005-11-27 · 2005-12-04 · 2005-12-11 · 2005-12-14 · 2005-12-18 · 2005-12-18 board meeting · 2005-12-21 · 2005-12-21 board meeting · 2005-12-23 board meeting · 2005-12-27 board meeting · 2006-01-01 · 2006-01-02 · 2006-01-07 · 2006-01-09 · 2006-01-22 · 2006-01-25 · 2006-02-12 · 2006-02-13 · 2006-03-02 · 2006-03-15 · 2006-03-22 · 2006-03-26 · 2006-03-29 · 2006-04-02 · 2006-04-09 · 2006-04-26 · 2006-05-07 · 2006-05-12 · 2006-05-14 · 2006-05-17 · 2006-08-16 · 2006-09-13 · 2006-09-17 · 2006-09-17/raw log · 2006-09-20 · 2006-09-20/raw log · 2006-09-27 · 2006-10-18 · 2006-10-18/transcript · 2006-10-25 · 2006-11-01 · 2006-11-08 · 2006-12-06 · 2006-12-06/Log · 2007-01-17 · 2007-01-21 · 2007-01-24 · 2007-02-07 · 2007-02-28 · 2007-02-28/Log · 2007-03-08 · 2007-03-21 · 2007-05-25 · 2007-06-29 · 2007-07-15 · 2007-07-15/log · 2007-07-17 · 2007-07-17/log · 2007-07-22 · 2007-07-22/log · 2007-07-29 · 2007-07-29/log · 2007-08-01 · 2007-08-05 · 2007-08-05/log · 2007-08-07 · 2007-08-07/log · 2007-08-08 · 2007-08-08/log · 2007-08-12 · 2007-08-12/log/bylaws · 2007-08-12/log/tools · 2007-08-14 · 2007-08-14/log · 2007-08-16 · 2007-08-16/log · 2007-09-03 · 2007-09-03/log · 2007-09-05 · 2007-09-05/log · 2007-09-09 · 2007-09-20 · 2007-10-07