Archive:Board Meeting January 17th and 18th NYC

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Meeting

2009/01/17-18th

MeetingAttendees= Driscoll, Cducruet, Brendan Ballou

Agenda

  • T shirts For Sale
  • Incorporation / 501c3 Status
  • Reimbursements
  • Elections
  • Post-conference report
  • Wheeler activity for chapters
  • Free Culture Conference 2009
  • Discussing Organizational structure
    • How the board offers support to SFC teams
  • De-geeking outreach for new chapters (esp. to arts / humanities)


Meeting Minutes

January 17, 2009

Brendan, Christina, Elizabeth, Fred, Kevin

T Shirts

Incorporation

  • Acquired EIN via IRS online.
  • Submitted Articles of Incorporation to Mass.gov

Reimbursements

  • 25 submitted
  • 10 reimburse left waiting for missing info
  • emailed all 35 folks individually
  • gathered missing emails

January 18, 2009

Elections

  • Plan to hold elections in Spring
  • Feb 14 - nominations open
  • Feb 29 - nominations close
  • March 1 - 23 - campaigning (design an offering to the free culture community)
  • March 24 - first day to vote
  • March 31 - last day to vote
  • April 1 - winners announced
  • Somewhere between April 1 and May 1 - transition meeting
  • May 1 - new board takes power
  • Use Selectricity

To Do

Elections

  • Create a nominations page
  • Write email to solicit nominations in early February (KD)
  • Talk to Mako about Selectricity (KD)

Conference

  • internal post-conference report (FB)
    • topics:
    • fund raising efforts
    • reimbursements
    • communication methods
    • conference layout - 2 day method worked well
  • external conference report to approach with fundraisers (FB and CD)
  • confirm conference location (CD)

Wheeler Declaration

  • developing status report card (KD ~February)
  • outreach to chapters - can we get them to start asking questions for their campus (everyone)

Outreach

  • Draft of how to set up a chapter (BB)
    • suggested events
    • Movies
    • Grading your school
    • Free Textbooks