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Free Culture Conference Call December 28th, 2004

In Attendance:

Benjamin Li

Rebekah

Purpose of Conference Call: Internal Strategy Paper

Public Knowledge wants us to do two things:

1) Internal strategy paper. How we're going to get things done - how we're going to further Free Culture as a student movement. • How we are going to get things done • Map of structure – concrete sustainable path • This can be important not just for PK but to improve our organization • Topical information o How are we going to run? o How do we want the organization to look and then reverse engineer

2) External policy paper to give to legislators so they know what students want them to do • For policymakers

Note: 1. Keeping in mind that individual chapters make us distinct from other organizations such as EFF, etc. 2. #1 priority: national organization’s first purpose is to increase the quantity and to foster the quality of local groups

Free Culture’s Organizational Components:

o Communication o Communicating with local groups o Organizational structure o Philosophy o Digital public policy o Logistics o Roles of who is doing what o Must fill roles o Goals o Timeline and related updates o Improving quality and quantity of local groups

Free Culture Components Explored:

o Communication o Communicating with local groups o Communication weak  Dichotomy between national and local would be a result of it o Everyone should in contact with each other o Rapid/response to media o Decentralized with some method… o Impersonal resources  Online resources  Wiki for the individual groups to contribute to o Personal resources  Being able to contact a real human being  Directory of the individual groups  Description of the individual groups  Message board o Portal targeted for each individual member of Free Culture that aggregates the feeds from local chapter blogs  Planet?  Chapter blogs not individual blogs  We need some more than blogs and email lists o Organizational structure o Chairman and the rest of core group over certain jurisdiction o Nelson – combination between national and local groups o Steering or core committee directing the group while committees have certain responsibilities or functions o Some local autonomy and some national o We're in a transitional period, where we used to be mostly a single group and now the local chapters are emerging. o Defining issues, setting up communication structures, facilitate and coordinate their work, but shouldn’t be command and control  Local to the national to determine direction o Thoughts from Ben: instead of committees, what about working groups?  http://www.google.com/search?hl=en&lr=&client=firefox-a&rls=org.mozilla:en-US:official&oi=defmore&q=define:Working+Group o Philosophy o Digital public policy o Logistics o Roles of who is doing what o Must fill roles o Goals o Timeline and related updates o Improving quality and quantity of local groups o Local groups – what can we expect from the national and what can national expect from local o Repository of ideas and information for the local groups o Differences between local and national chapters and what their assets are o Linkage between local groups and communication  How structured versus decentralized we need to be  How can we be a clearing house for information when local groups give the national group information 

GROUP ORGANIZATION: CASE STUDY, YOUTH GROUP o Local o Shared information because they attended state functions o o State o National

GROUP ORGANIZATION: CASE STUDY, BOY SCOUTS o Local o Local planning of regional events o Regional o National o Providing materials and logistical support

Miscellaneous:

The wiki is not that well organized and there are no real deep links from the main page.

Need to be able to accommodate both long-term, sustained efforts and short-term, quick-reaction events.

We need an Instant-Response Squad. We need squads or teams -- so you Can develop your own expertise. o Thoughts from Ben: Howard Dean built up a similar such organization, called Dean Rapid/Response Network it has morphed into an R/R network for progressive politics. Here is the link, it might be of some use in forming our own quick response to media, http://rapidresponsenetwork.org/

Unanswered questions:

How do local chapters coordinate and how does the national organization work with them?

How does the national coordinate itself?

Wrap up:

We need a to-do list and an action-by list. We need an organizational structure. We don't need to assign tasks to people; we need to assign something bigger. Like responsibilities.

Another conference call has been scheduled for Wednesday at 3 pm. During the conference call, we will make plans for an AIM chat to create a draft of the internal strategy paper.