Difference between revisions of "Archive:Board10/2010-5-02"

Revision as of 07:53, 12 November 2010

SFC Board transition conf call June 2nd, 2010

attendees:

• Parker Phinney
• Parker Higgins
• Aditi Rajaram
• Kevin Donovan
• Ben Moskowitz
• Kevin Driscoll
• Adi Kamdar

wiki page: http://wiki.freeculture.org/Board10/2010-5-02 we'll copy/paste these notes to this wiki page at the end of the mtng.

agenda: X* finalize agenda X* Recent work of the outgoing board (Faculty Advisory Board, fundraising, etc.) X* Alumni advisory board?

• "Everyday" tasks for the Board
• Long-term tasks for the Board - order of importance too: what needs to happen soon? what do we need to keep in mind for the next year?
• SFC "Census"
  • We don't know these SFC Details - size (# of folk), spread (# of schools)
  • Details gathered about SFC... size? membership? spread?
• Treasury tasks: monies (# of monies)
• Incorporation tasks: 501c(3)
• Recent Board work - faculty contacts, maintaining relations, etc?

the meeting will be over when we finish addressing each of the agenda items

Faculty Advisory Board

• First step toward hiring, fundraising
• Long-term benefit: formalizing relationships, intellectual kinship
  • Good asset for approaching donors, grant applications
• Commitment: phone call every 6 mos
• Short-term goal: get FAB on phone w/ incoming board
  • Might have to wait til fall semester

Board of Trustees

• Responsible for fundraising
• Timeline?
  • Hoped to do it before new board
  • But more time-consuming than we thought
  • Short term? 6 mos?
  • Take advantage of summer
• Important for grant proposals
• List of potential trustees are in a gdoc
• Next steps?
  • Need assets: flyer about free culture with clear vision, history, accomplishments, etc.
  • Essentially a strong "pitch" + talking points;
  • See gdocs regarding vision and "one pagers"

Progress toward establishing organizational structures

• Advising from Public Knowledge
• See gdocs regarding vision and "one pagers"

Web refresh

• Timeline: before December
• Current site doesn't communicate who we are, what we're doing
• Need to bring on-going campaigns "front and center"
• Integrate identwittica, revive planet.freeculture.org?
• Next step: "re-map" brainstorm

"Everyday" tasks

• First step: Review last 12 mos of email and list the little everyday tasks
• Some of these could be broken down and assigned to just one person
• Second step: New board parses list / creates roles / something?
  • Simplify, clarify
• n-step: Hiring someone to take on these daily tasks (see below)

Long-term Tasks

• Hiring someone to take on these daily tasks
• Figuring out the details of their position.
• How to find them?
• How to pay them?
• Note: this is *in* the bylaws already
• Some materials (gdocs) already exist

Conference 2011

Decide by July 1st

• Where?
• When?
  • Start early... at least 4 months before. 6 months is ideal.
• Focus?
  • Include election in the conference agenda?
• Historically: fall election, spring conference (historically = one-time precedent)
  • But totally up for revision
  • Might be the same event

Election

• Need to create position / committee outside of board to manage this
• Would be great to have these folks make decisions about running the election
  • Completely off the plate of the board

Census

• 38 people emailed us about starting new chapters this year
  • How can we bootstrap this?
  • Revive "Year One"? This could be a group of SFC people outside of the board?
• Next step: follow up with new chapters
• Next step: follow up on existing chapters
• Ask questions:
  • What resources do you need?
  • What sorts of things/activities/events have you been doing?
  • What materials can we send?

Monies + Nonprofit

• We have money
  • We were underbudget for the conference; we were able to fly a lot of folk
• We need to do 501c(3) stuff this summer

Alumni connections

• Alumni Advisory Board?
• Alumni network? Mailing list?
• Task for new board

Paid web support

• Few hours a week
• Separate paid position from the coordinator
  • Assuming that the coordinator does not necessarily have the tech skills

Merch

• Assess current tshirt situation
• How much do we owe to Fred?
  • Can we simply buy him out? We have the cash.
• Tshirts, buttons, etc?
  • can we get girl-cut tshirts?
• Donovan has a bunch of shirts
• CC (in SF) has a bunch of shirts and we might need to get them back from them
• Aditi can get some of the shirts from Fred if he has any still

New chapters

• Registration help
• Organizing support ("year one")
• Follow up, conact
  • "Buddy system"?

TODO

• Ben M will give everyone access to the appropriate gdocs
• Ben will spearhead re-imagining the web site
  • Potential NYC ("secks n teh city") f2f/afk/irl hack sesh, Parker + Ben + Aditi + ?
• Driscoll can lead the "everyday tasks" review
• Donovan will follow up on people on the new chapter list (this is in a gdoc, too)
• By July 1: Determine rough date / location for 2011 conference
• Driscoll leading conversation around "Year one" support for new chapters
• Andrea will come up with a proposal for merch
• Driscoll and Aditi will reimburse Fred for all the monies we owe him
• Update website and announce new board
• EVERYONE: send Ben a boom-headshot / glamour shot
• Parker adds new people to board@

Next meeting

• July 1, 5pm PT / 8pm ET